How I use Google docs & my favorite features:
- Writing text: Obviously, a main function of Google docs is that you can write within a window just the same way you could within a word processor. You can change the text style, size, color, and more similarly to a word processor. It has less features - fewer font options and no text boxes, for example - but offers many of the basic functions you need. I use the word count tool a lot!
- Exporting: When you need to finish something off in Word (or put it in a .doc format to send off somewhere) you can easily export the document as a Word file, or even a PDF or RTF file.
- Collaborative writing: The main advantage Google docs has over a word processor is the facilitation of collaborative writing. As you type, others who are viewing the document (or "in the document) can see what you are writing in real time, and vice versa. I can immediately edit a word someone else has written, we can cut and paste each other's writing - it's all real time. Which is connected to the awesome feature for group projects of -
- Everyone is immediately updated: When you open the document, everyone who has permissions to it all have the same, most up-to-date version. No more sending around docs and keeping track by having "GrantAppVersion02Edit34." Work on it in Google docs until everyone is done and then download it in whichever file format you need.
- Chat function: Within the document, if another writer is also viewing at the same time, you can chat with your collaborator about the project (or anything else, for that matter). It's helpful for discussing the plan of attack, setting a schedule, etc. all while you are working on it. It also helps save valuable in-person meeting time. (Edited to add this item post-publication - I forgot in my haste to get this posted!)
- Flexibility: With a word processor, spreadsheet, and presentations, you can create a doc for pretty much anything you need. I've got docs for essays, group projects, as well as lecture notes, reading exam lists, and Christmas present budget for last year.
Regardless, Google docs is still a great new(ish) tool for PhD students. How do you use Google docs? Any cool ways to use them that I haven't mentioned, or additional concerns I haven't thought of?
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ReplyDeleteAs you have listed in your blog about Collaborative writing with Google docs.The idea is very nice .In today's time Google document are used very much for sharing data.As you wrote about Google document in detail that is really be very useful and interesting for me.Thanks.
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